Information for your wedding planning

We want to make your day perfect in every way….

Congratulations on your upcoming wedding!

We appreciate that you have chosen or are considering Poland Spring Resort. Poland Spring is a great place to hold your wedding, ceremony, reception and rehearsal dinner… all in one beautiful location.

Before Your Wedding

We are all here to assist you plan your wedding day. As needed, we will meet (or talk if you’re
living out of the area). For any information, please e-mail Abby at weddings@polandspringresort.com.

  • After booking: Please contact the Chapel 207-998-4142 or Abby to book your rehearsal time.
  • The All Souls Chapel coordinator will be there for your rehearsal and ceremony at the Chapel or at the Gazebo.
  • Reserve your suite or cottage with Abby
  • Send out “Save the Date” letters, e-mail, postcards to your guests so they will be available for your big day. Please include our website www.polandspringresort.com so your out-of-town guests can book their reservations. Cost less to book on our website than other websites.

Final meeting: 30-60 Days before your wedding, we should meet (or talk if you’re living out of the area) to finalize details… menus, timing, decorations, table arrangements, flowers, etc.
Please e-mail Abby at weddings@polandspringresort.com to schedule the meeting at your convenience. Please fill out as much of the questionnaire you can before the meeting.

Count: Two weeks before the ceremony, we would like to know the approximate number of people who will attend the ceremony and the reception.

Final Payment: No later than 30 days before your wedding date. The balance must be paid in full. We prefer checks for payment. You may prepay any amount by check to Poland Spring Resort, 640 Maine Street, Poland Spring, ME 04274. Please be sure to include a note with the date of your wedding.

Day before: It would be very helpful if you could arrange to bring all favors, alphabetized table cards, special glasses, guest book with pen, cake cutting knife, and anything else being used at the reception including any decorations to the kitchen office at the Maine Inn before the rehearsal or even the day before, if possible.

Make your wedding more than a reception!

All wedding packages include one complimentary suite in the Maine Inn or a two bedroom cottage. Typically the bride and her bridesmaids stay the night before and the bride and groom for the wedding night.

Invite the wedding party and wedding guests to come for the whole weekend! We offer a complete weekend package including both Friday and Saturday night lodging and both breakfasts or one night stays that can be reserved now with very affordable rates.

There are three inns and eleven cottages to choose from for accommodations. The Maine Inn is the hub of activities. The Presidential Inn (5 minute walk) has the game room and exercise room, and the Lodge is right on the 12th hole of the golf course and on Route 26. Cottages are a unique option. The cottages offer privacy and are great for families that wish to spend extra time together. The cottages all have a living room, small snacking kitchen with refrigerator and microwave, and porch. Minimum 2-night stay.

Be sure to read over our current brochure for more details. Please call the resort at 207-998-4351 and we will send you any quantity of brochures to you. We also suggest a “save the date” letter be included with the brochure. Please tell your guests when they make their reservations to tell the reservations office they are attending your wedding.

One night rental deposit is required to hold rooms or cottages, at the time of booking. Need help planning group reservations? Call Sue at 207-998-4351 for any special needs or group bookings. We do not suggest blocking rooms as your guests will have a large assortment of types of rooms and prices and unless you are paying for their accommodations it’s easier if they book the building and room type wanted. However, do urge them to do it sooner that later.

It is very helpful that anyone interested in booking rooms receive our latest brochure or read our website at www.polandspringresort.com, before making a reservation.

Included in the package is a rehearsal at either or both locations, depending on your wishes and the weather. Please reserve the time with the Chapel coordinator at 207-998-4142 or Abby.

At the rehearsal, all those that are part of the ceremony should be there, bride and groom, wedding party, parents, officiant, any musician if possible and anyone else participating.

Reception

After your ceremony, your guests will be directed to the Maine Inn, museum or to the Tent. We will provide hostesses to greet them and receive your gifts which will be placed on the gift table.

Guest Book Table
• Our wishing well, our birdcage or you may provide a decorated basket for cards
• Guest book, mat, or platter for the guests to sign
• Reception cards for assigned seating, these can be purchased at any stationary store or design your own on your computer. Please see chart for table arrangement. Please alphabetize seating cards. If you prefer an open seating arrangement, I suggest a minimum of 4 assigned family tables.

Set up
Cakes may be delivered up to 2 hours before ceremony time.
DJ’s may set up 2 hours before ceremony time.
Flowers may be delivered up to 2 hours before ceremony time.

Children: Well-behaved children are welcome at Poland Spring. A parent must be with their children at all times outside of the reception rooms. In consideration of other hotel guests, we do not allow them to play at the pool table, run up and down the hotel halls or jump on the furniture.

Alcohol: We adhere to all state liquor laws.
• No alcoholic beverages may be consumed at the Gazebo, Chapel, Maine State Building, parking lots, or lawns.
• We do not serve alcohol to minors or anyone who is intoxicated.
• All alcoholic beverages must be purchased from the Resort.
• Unless other arrangements are made for your wedding, the bar will be a cash bar.
All who appear to be 30 or less must have a Maine ID or other appropriate identification to prove their age is at least 21.
*After Reception: Be sure to assign someone to immediately take your personal belonging.

MENU

Poland Spring Resort has a reputation for great home cooked food on our buffets. We will work with you to design a menu to suit your individual tastes. Please bear in mind that all food served here is prepared and cooked on premises. What we offer is good home cooking with a flair!

Smorgasbord
Mix and match to create an all-you-can-eat buffet menu including salad, rolls, coffee, tea, water, ice tea, and lemonade. Maine Inn weddings include a dessert bar.
Choose one: Tossed Garden or Caesar Salad
Dressing choices: (Choose 2) Balsamic Vinaigrette, Garden Italian, French, Thousand Island, Ranch, Parmesan Peppercorn, Blue Cheese

Entrees (pick 2)

Roast Turkey with Gravy
Roast Top Round of Beef Au Jus
Old World Pot Roast
Baked Stuffed Filet of Sole
Haddock with Lobster Cream Sauce
Baked Country Ham with Pineapple Sauce
Chicken Parmesan
Herb Chicken with Fresh Mushrooms
Baked Salmon in Dill Sauce
Roast Pork Loin with Cranberry Glaze
Chicken Marsala
Chicken Picatta with Lemon Capers
Italian or Swedish Meatballs
Roast Top Round with Espanola Sauce
Vegetarian Garbanzo Stir Fry
Vegetable Alfredo
Cheese Lasagna
Barbecued Chicken

Sides (pick 2)

Penne Alfredo
Au Gratin Potatoes
Pasta Salad
Apple Raisin Bread Stuffing
Penne with Marinara Sauce
Bowtie Pasta with Grilled Vegetables
Penne with Garlic Butter & Mushrooms
Real Mashed Potatoes
Herb Rice Rice Pilaf
Mashed Red Bliss Potatoes
Baked Yams
Candied Roasted Sweet Potato
Boiled or Roasted Red Bliss Potatoes

Vegetables (pick 2)

Grilled Zucchini & Summer Squash
Honey Glazed Carrots
Grilled Green Beans Almondine
Baked Butternut Squash
Whole Kernel Corn
Steamed Broccoli
Cauliflower with Crumb Topping
Peas with Butter

Allergies: please notify us in advance if any guests have any allergies to any food.

Before your final meeting please fill out the questionnaire and bring to the final meeting. Thank you

Optional Suppliers for Weddings

Organists for Skinner Organ (other professional organist may ask for approval)
Phil House Auburn, Me. 207-783-8895
Kathy Haley Danville, Me. 207-784-1072
Diane Biron Leeds, Me. 207-946-7084
Nancy Farris Bridgton, Me. 207-647-2850

Chapel Musicians
Jeff Chipman Piano 207-353-8004
Jara Goodrich Harp 207-793-4701
Cheryl Broberg-Bacon Strings, Flute, Piano 207-743-8201
Andrew Richet Cellist 207-632-2389
Dave Stone piano 207-650-5510

Florists
Ann’s Flower Shop Auburn, Me. 207-782-3457
Sweet Pea Flora Designs 207-777-1520
Blais Flowers Lewiston, Me. 207-783-8566
Lady Slipper Flower Shop Gray, Me. 207-657-4149
Secret Garden Flowers Oxford, Me. 207-739-6060

Photography
Haines Photography Poland, Me. 207-998-4645
Untamed Violets Photography, Poland, Me. 207-513-6339
Dave Gondek Lewiston, Me. 207-782-3134
Victoria St. Louis Westbrook, Me. 207-232-9436

Cakes
Debbie Hall, Windham, Me. 207-892-9326
Heather Keach, Mechanic Falls, Me. 207-783-7100
Grants Bakery Lewiston, Me. 207-783-2226

Hair & Makeup
Amanda’s Trademark Salon & Spa Norway, Me. 207-743-2394
C-Roots, Denise Corriveau, Poland, Me. 207-408-4158

Carriages
Stillbrook Acres, Gray, Me. 207-657-2086
Elegant Escorts, Harrison, Me. 207-583-2835

Disc Jockeys
Alex Sirois siroissoundproduction.com 207-344-7238
Dan Dibase djdandibiase@gmail.com 207-939-8824
Larry Weddleton bakacha@hotmail.com 207-809-6393
Jeremy Deweese djjeremydeweese@gmail.com 207-319-3752

Photo Booths
Alex Sirois siroissoundproduction.com 207-344-7238
Jeff Gallant mainephotoboothco.com 207-409-4111